Job Summary

We are looking for a professional, organized, and dependable Secretary to provide administrative and secretarial support to management and assist in the efficient day-to-day operation of the office. The role requires strong organizational and communication skills, proficiency in Microsoft Office applications, particularly Excel, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

• Provide general administrative and secretarial support to management
• Prepare reports, documents, presentations, and spreadsheets using Microsoft Office applications
• Create, update, and maintain reports and records using Microsoft Excel
• Handle incoming and outgoing phone calls, emails, and correspondence
• Schedule meetings, appointments, and other management activities
• Maintain organized and updated filing systems, records, and company documents
• Perform accurate data entry and document preparation
• Coordinate with internal departments, clients, suppliers, and other external parties
• Assist in monitoring documents, deadlines, and administrative requirements
• Handle sensitive and confidential company information with appropriate discretion
• Support general office coordination and administrative activities
• Perform other administrative and clerical duties as assigned by management

Qualifications

• Female
• Bachelor's Degree in Business Administration, Office Administration, or any related course
• At least 1 year of experience as a Secretary, Administrative Assistant, or in a similar role
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Knowledgeable in preparing reports, spreadsheets, and maintaining records using Excel
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Able to manage multiple tasks, prioritize responsibilities, and meet deadlines
• Professional appearance and positive working attitude
• Trustworthy, dependable, and capable of maintaining confidentiality
• Strong interpersonal and customer service skills
• Able to work with minimal supervision and effectively as part of a team
• Willing to be assigned at Omni Petroleum Corporation

Key Competencies

Administrative Support Secretarial Services Microsoft Excel Report Preparation Records Management Business Correspondence Scheduling & Coordination Communication Skills Confidentiality Organization & Time Management