Job Summary

We are looking for an organized and proactive Recruitment Assistant to provide administrative and operational support throughout the recruitment process. The role assists the Recruitment Team in candidate sourcing, screening, interview coordination, documentation, applicant monitoring, and deployment preparation.

The ideal candidate should have good communication and organizational skills, strong attention to detail, and the ability to handle multiple recruitment requirements in a fast-paced environment.

Key Responsibilities

• Assist Recruiters in the end-to-end recruitment process for assigned manpower requirements
• Source potential candidates through job portals, social media, referrals, recruitment databases, and other sourcing channels
• Conduct initial candidate screening based on established job qualifications and client requirements
• Contact applicants and provide information regarding job opportunities, requirements, and recruitment procedures
• Schedule and coordinate candidate interviews, assessments, orientations, and other recruitment activities
• Assist in collecting, checking, and organizing pre-employment and recruitment documents
• Maintain accurate and updated candidate information in recruitment trackers, databases, or Applicant Tracking Systems (ATS)
• Monitor applicant status from initial application through interview, selection, requirements completion, and deployment
• Follow up candidates regarding interview attendance, pending documents, medical requirements, and deployment schedules
• Prepare candidate profiles, endorsement documents, interview schedules, and other recruitment reports
• Coordinate with Recruiters, Coordinators, Site Operations, and other departments regarding candidate and manpower requirements
• Assist in organizing job fairs, recruitment events, on-site hiring, and other sourcing activities
• Respond professionally to applicant inquiries through phone, email, social media, and other approved communication channels
• Maintain organized and confidential recruitment files and candidate records
• Assist in preparing daily, weekly, and monthly recruitment monitoring reports
• Ensure proper handling and confidentiality of applicant information and documents
• Perform other recruitment and administrative duties as assigned by the Recruitment Supervisor or management

Qualifications

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or any related course
• Previous experience in recruitment, HR, administrative work, or customer service is an advantage
• Fresh graduates with good communication and organizational skills may be considered
• Basic knowledge of recruitment and candidate screening processes is an advantage
• Comfortable communicating with applicants through phone calls, email, and online messaging platforms
• Proficient in Microsoft Office applications and Google Workspace
• Familiarity with job portals, social media recruitment, recruitment databases, or ATS platforms is an advantage
• Good written and verbal communication skills
• Organized and detail-oriented with good documentation and record-keeping skills
• Able to handle multiple applicants, vacancies, and recruitment activities simultaneously
• Proactive, hardworking, reliable, and willing to learn
• Able to work independently with minimal supervision and effectively as part of a recruitment team
• Able to work in a fast-paced and target-driven recruitment environment

Key Competencies

Candidate Sourcing Initial Screening Interview Coordination Recruitment Administration Candidate Management Applicant Tracking Recruitment Documentation Database & ATS Management Candidate Follow-Up Communication Skills Attention to Detail Team Coordination